Supplier request and follow-up template

Adapt this message to a specific reference and project. This is a document request template, not an IFRA certificate form.

SUBJECT: Documentation for fragrance [reference and supplier code]

Hello [contact],
We are reviewing fragrance [name / code] for [project and intended use].
Please send the corresponding certificate of conformity to the IFRA Standards and identify the scope of use it covers.
We need clarification on: [specific question, if applicable].
Other documents requested for this project: [list or remove].
Our review contact is [name / email].
Requested or agreed response date: [date].
Thank you, [name and company].

INTERNAL FOLLOW-UP
Reference / supplier / project:
Request date and contact:
File received and source:
Issuer, date and version cited in the original:
Date received:
Reviewer and conclusion:
Outstanding clarification:
Next action, owner and date:

Keep the sent message and connect the response to the record. For an individual raw material, adapt the request to the relevant information instead of automatically requesting a fragrance mixture certificate.