Raw material document record template
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Keep one record per internal reference. If the same product comes from several suppliers, retain the connection between reference, supplier and document. A shared trade name is not enough to justify replacing one file with another.

INTERNAL REFERENCE:
Trade name:
Supplier / manufacturer:
Relevant use or site:

DOCUMENT
Type: SDS / technical data sheet / specification / other
Document language and market:
Version or date stated in the document:
Date received:
Source and link to original file:
Related previous version:

INTERNAL REVIEW
Status: awaiting document / awaiting review / reviewed / superseded
Review owner:
Review date:
Conclusion and open questions:
Next action, owner and follow-up date:

Test the record with five references currently in use, including one with two suppliers and another with missing documentation. Check whether a colleague can find the original and distinguish its revision date from your internal review date. “Reviewed” records a completed internal task; it is not, by itself, a certification.