TDS vs SDS: technical and safety data sheet differences
Understand the difference between a technical data sheet (TDS) and a safety data sheet (SDS), with a cleaning product example and supplier request template.
View guide and template →QuiMatrix
Document Management for Chemical Raw Material Distributors
Chemical raw material distributors receive documents from multiple manufacturers and need to find the correct source for each commercial reference. QuiMatrix brings SDS, technical data sheets and other files together, connects them to products and suppliers and supports update requests. For distributors in Spain and Latin America with catalogues from several manufacturers.
Request a demoThe catalogue name may differ from the manufacturer’s code
Sales colleagues use an internal reference while a supplier responds with its own code. There may also be different languages and document versions. When only one person knows the connection, answering a document enquiry involves searching email and reconstructing which products correspond.
Keep catalogue, manufacturer and document connected
Identify the reference and source
Connect the internal product to the manufacturer’s reference and file supplier. Retain issuer, language and version to distinguish similar documents.
Find the original to prepare a response
Consult product information and check that the file matches the request. If a language or update is missing, turn the gap into a specific supplier enquiry.
Review each new delivery
Compare versions where needed and retain earlier files. The responsible team reviews the context before using documentation to respond to customers.
Example: finding a catalogue reference’s data sheet
Illustrative example: a customer requests documentation for commercial reference Q-310. Purchasing receives a manufacturer PDF identified as R-72. The team confirms the correspondence, connects the file to its internal reference and checks language and version. If the correspondence is unclear, it requests confirmation. Preparing and sending the customer response remain part of the distributor’s established process.
Frequently asked questions
Does it fit a business that does not manufacture products?
Yes. Document challenges also arise when distributing raw materials from several manufacturers. QuiMatrix connects documents, references and suppliers without requiring the business to formulate the product.
Does it automatically publish data sheets in a customer portal?
This page describes internal document organisation and review. It does not imply a customer portal or automatic file delivery. Exchanges and integrations are discussed when defining implementation.
Can it replace a commercial ERP?
QuiMatrix focuses on chemical documentation. Orders, invoicing, pricing and stock should remain in the systems intended for those functions.
See the workflow with your team’s needs in mind
Tell us which documents you manage and we will review how QuiMatrix fits your workflow.