TDS vs SDS: technical and safety data sheet differences
Understand the difference between a technical data sheet (TDS) and a safety data sheet (SDS), with a cleaning product example and supplier request template.
View guide and template →QuiMatrix
Document Management for Cosmetics and Fragrances
A fragrance, extract or raw material can arrive with several documents, versions and languages. QuiMatrix helps quality, R&D, regulatory and purchasing teams connect that documentation to each reference and supplier. A starting point for cosmetics and fragrance businesses in Spain and Latin America that need to organise their technical information.
Request a demoOne raw material record often lives across several email conversations
Purchasing receives a certificate, quality keeps a technical data sheet and R&D works from a different version. Reviewing a reference then means reconstructing which document belongs to which supplier and what information remains outstanding. Multiple suppliers and document languages add complexity. Document management should preserve these relationships before anyone treats a record as complete.
A shared workflow for ingredient and fragrance documentation
Connect documents to references and suppliers
Associate the available SDS, technical data sheets, specifications, IFRA certificates and allergen declarations you receive. Retain the issuer, date and context of each document; your team defines what each reference needs.
Distinguish receipt from review
Assisted extraction supports information retrieval. Quality or regulatory colleagues check data against the original and record questions. Receiving or extracting a file does not establish its suitability for an intended use.
Track versions and outstanding documents
Keep update context, compare documents and organise supplier requests. Purchasing can follow up while the technical team reviews the response.
Support R&D and quality enquiries
Bring together raw material information without repeatedly searching personal inboxes. Support document reviews of alternatives while keeping technical decisions with the team.
An example workflow: outstanding fragrance documentation
Illustrative example: a fragrance technical data sheet arrives, but the team still needs confirmation of the IFRA documentation and allergen declaration for that reference. Record two separate gaps and retain the received file. Link each supplier response to its request and review it before closing. If a later version arrives, the history helps establish which information was used in the previous review.
Frequently asked questions
Can I organise IFRA certificates and allergen declarations?
You can keep them alongside SDS, technical data sheets and other supplier documents. Having a document does not establish that it covers a particular use, category or product; a competent team must review its content and scope.
Can teams in Spain and Latin America use this workflow?
Document workflows can be organised around references, suppliers and languages for teams in both markets. Implementation scope and required documents need to be agreed for the company and destination market; requirements should not be assumed to be identical.
Does it replace cosmetic safety assessment or regulatory documentation?
QuiMatrix supports document organisation, access and traceability. It is not presented as a substitute for professional safety assessment, regulatory review or the procedures applicable to a product and market.
How can we start without moving every folder?
Choose one raw material or fragrance family, identify the documents in use and agree who receives, reviews and requests each one. A demonstration can focus on that workflow and the scope of an initial implementation.
See the workflow with your team’s needs in mind
Tell us which documents you manage and we will review how QuiMatrix fits your workflow.